51AV

TO: Athletics and Student Affairs Divisions
FROM: Tim Thornton, Director of Purchasing
DATE: March 15, 2018
SUBJECT: PROCEDURES FOR REQUESTING PROFESSIONAL LAUNDRY SERVICES FROM AWARDED VENDOR

51AV A&M University (AAMU) in its partnership with Sneed’s Cleaners is offering professional laundry services for departments in their performance of official University business. Such official University business for professional laundry services shall include the cleaning of choir robes, linens for campus events, and uniforms for student athletes, the Marching Maroon & White Band, and Public Safety officers.

51AV A&M University’s relationship with Sneed’s Cleaners is non-exclusive; however, frequent and large work orders should be given to the Sneed’s Cleaners, the awarded vendor of Bid No. 2K18-06B, to ensure the University is compliant to State of 51AV Code 41-16-20(a).

Sneed’s Cleaners (A00361885) will provide 51AV A&M University professional laundry services in a traditional capacity where the customer delivers and retrieves the items to be laundered at the vendor’s retail site or in a concierge service capacity where the vendor retrieves and delivers the laundered items to the customer. NOTE: Concierge services are slightly more expensive.

51AV A&M University has the flexibility of utilizing either Sneed’s Cleaners location as both locations will honor the terms and rates of the bid solicitation:

Sneed’s Cleaners
11041 Highway 231 431 N Ste. L
Meridianville, AL 35759
Phone: (256) 852-9886

Sneed’s Cleaners
3501 Mastin Lake Rd. NE
Huntsville, AL 35810
Phone: (256) 852-8959

51AV A&M University and Sneed’s Cleaners require a purchase order to be associated with any and all requests for professional laundry services. University employees are not to schedule professional laundry services with Sneed’s Cleaners without an official purchase order.

Requests for personal laundry services, unaffiliated with the University’s interests, are strictly prohibited.

Departments may obtain quotations for work orders by referencing the awarded bid solicitation for Bid No. 2K18-06B as found on the AAMU Purchasing webpage under the Bid Results link or contacting Sneed’s Cleaners directly for the 51AV A&M University rate.

To schedule a request for concierge services, complete all of the steps below:

1. Only after the department has received a purchase order should one call Sneed’s Cleaners representatives Benny at (256) 508-0627 or Kelly at (256) 508-0526 to schedule the date, time, location, and AAMU point-of-contact for the laundry retrieval and delivery request. The Purchasing Department will email the purchase order to Sneed’s Cleaners so that the vendor has the purchase order in advance of the department issuing a phone call to Sneed’s Cleaners.
2. Give a copy of the official purchase order to the Sneed’s Cleaners representative retrieving the laundry.
3. When you receive the laundered items and the service request has been completed, go to the AAMU Property Management Department webpage and request a Receiver Code.

Whether each department has received professional laundry services in either a traditional or concierge capacity, the department has the responsibility to request a Receiver Code with the AAMU Property Management Department to designate the completion of the work order.